QUALIFICATIONS AND JOB DESCRIPTION

WYG Türkiye is looking for a Project Assistant to be in the project office in Tuzla/İstanbul. The following qualifications are sought for the applicants/candidates of the position:

• University degree from a reputable university,
• At least 1 year of experience in EU-funded projects will be a strong asset,
• Previous experience as a project assistant will be a strong asset,
• Good knowledge of MS Office,
•  Excellent knowledge of English and Turkish (written and spoken),
• Turkish-English / English-Turkish translation capabilities,
• Having high level of communication skills both verbal and written,
• Being flexible in working hours and have no travel restrictions,
• No military obligation for male candidates.

JOB DESCRIPTION

• Assisting in organization of meetings, preparation of meeting agendas with input from key Project staff.
• Meeting minutes preparation.
• Assisting in distribution, delivery and delivery confirmation of meeting minutes and Project technical and financial reports.
• Formatting of reports (outputs, meeting minutes, progress reports etc.).
• Organizing and assistance in travel and accommodation arrangements of the team.
• Project filing and archiving.
• Collecting documentation from experts on a regular basis, i.e., setting up a system so the experts know what and when to submit documents to be filed and where to find them again.
• Technical and administrative support in connection with the international and local experts working for the Project (e.g., IT support, accommodation support organization of transportation, typing to a certain extent, etc.).
• Administration of all general Project correspondence.
• Tracking, scheduling, quality control and administration of official Project reporting (inception, progress, final and other relevant reports).
• Collecting mission reports and timesheets from Project staff.
• Responsible for implementation of daily routine activities.
• Responsible for communication of daily routine with all parties.
• Tracking of invoices regarding project.
• Preparation and submission of VAT exemption dossier. 
• Submission of “Project Management Tracking Tables” to the Project Manager according to deadlines.